Free PDF Guide

Is Your Housing Window Blocking International Attendance?

International doctors and sponsors plan 6 to 12 months ahead. When your housing window opens too late or stays too short, you quietly lose global participation, even when the block looks full.

Planning cycles: 6–12 months

Benchmarked housing windows

Built for medical meetings

Download the Housing
Timeline Guide

This guide explains how compressed housing timelines affect visa-dependent HCPs, international groups, and sponsor behavior. It includes simple tables and graphics you can share with leadership, housing partners, and your board. Use it to sanity check your current timeline and plan the next cycle.

What Is Inside the Guide

A side-by-side view of domestic and international planning cycles.

Quick visual comparison you can share.

Recommended housing windows that keep international HCPs inside the official block.

Use as a timeline sanity check.

Tables and graphics to support housing negotiations.

Helpful for leadership, partners, and boards.

Insights based on real patterns from large U.S.-based medical meetings and international sponsored groups.

Grounded in real-world behavior.

Confirmation Timing Pattern

International confirmations slow sharply in August and December. These months coincide with global holiday periods when agencies and institutions operate with reduced staffing. Meetings scheduled soon after these months have a compressed planning runway.

About ABTS Convention Services

ABTS has managed international housing and sponsored HCP participation for medical meetings for more than 30 years. We work with associations, housing providers, and sponsors around the world to keep international doctors inside the official structure while staying aligned with global compliance requirements.

Learn more about ABTS Convention Services